Back-to-school shopping brings excitement to students, but for schools like Derby Academy, the months of July-September are a shopping "super bowl," according to Nam Dinh, Controller.
Like many schools, Derby Academy opts to do back-to-school shopping at Amazon. Before the team found Teampay, it was messy. The school had a designated point person to do all the ordering, and the manual process was arduous and time-consuming.
"That probably took four out of five days of her time just to collect the POs, get them approved, and then physically get them signed, approved, and then actually make the purchase in Amazon," said Dinh.
Derby Academy's shopping experience exemplified the school’s entire spend management process. Purchasing was time-consuming and manual from approval to month-end close. The team set out to find software that would automate the entire spend process.
These key features added value to Derby Academy’s day-to-day operations
The cherry on top of the Teampay sundae was Teampay’s Amazon Business Integration.
With Teampay's Amazon Business Integration, employees request an Amazon purchase in Teampay and are directed to an organization's Amazon Business account to select items for approval. Upon approval, employees can buy what they need, and the purchase is automatically reconciled in Teampay. Account administrators can customize automated workflows and rules by spend limit, internal approvers, specific items or brands in Amazon, and more.
With Teampay, Amazon purchases are no longer limited to a single point person. Faculty members quickly order supplies for their classrooms using Teampay’s customizable, automated workflows, and upload receipts upon purchase.
The best part? Teampay has helped Derby Academy save $139k in 2023 alone.
With Teampay, back-to-school shopping can be just as fun for schools as it is for students.